As described in Phase 4, the Team identifies specific
measurements for their Action Plan. Knowing whether an
Action Plan is being implemented and making a difference
is key to managing a successful and sustainable program.
Collecting data helps monitor progress and strengthen
the Team’s work. The data can also be used to support
program expansion and development activities, including
fundraising and grantwriting. Reviewing the data,
Action Plan, and current priorities in regularly scheduled
meetings keeps Together With Veterans programs relevant
A. Regular Meetings to Sustain TWV
The TWV Steering Committee, Coordinator, and Team continue to meet regularly to review the Action Plan,
discuss accomplishments, and identify next steps. This keeps TWV Team members involved and invested in
the program. Over time, new members may join the Team to expand the number of individuals and agencies
in the community who know about and can assist with Veteran suicide prevention. Agenda items for ongoing
- Monitoring achievements
- Discussing any issues that may need to be addressed
- Reviewing the need for changes to the Action Plan
- Scheduling and setting the agenda for future TWV meetings
B. Recording and Measuring Results
The Program Evaluation section of the TWV Action Plan (Pg. T-52) records detailed information about Team activities. This information is recorded in the After Action Report (Pg. T-102), TWV Monthly Report (Pg. T-105), and TWV Quarterly Report (Pg. T-106) to track activities and measure success. Examples of evaluation measures may include:
- Number of trainings provided
- Events held or attended
- Percentage of community’s primary care clinics, gun shops, and other targeted organizations reached
The Reporting Instructions document (Pg. T-102) provides information on how to complete these reports.
The Coordinator tracks data on evaluation measures and reports Action Plan accomplishments to the Team. The Team uses the data to refine action items and determine priorities and next steps.
Data collection, for example, may inform the team that trainings are not well attended. In this scenario, the Team may opt to advertise trainings to different audiences or in different locations, increase public awareness about when and where the trainings are offered, or find a training that is more appealing to the community.
After Action Report
Throughout implementation of the TWV process, Team members will have interactions in the community about Veteran suicide prevention and Together With Veterans. The After Action Report (AAR) (Pg. T-102) serves as a quick record of suicide prevention activities of the TWV Program. Team members complete AARs immediately after interactions, tracking the type of interaction, distribution of materials, and any follow-up that may be needed. AARs are collected monthly by the Coordinator to inform monthly and quarterly reports.
Monthly and Quarterly Reports
The Coordinator will record progress on the TWV Action Plan monthly using the TWV Monthly Report (Pg. T-105). This data will be used to prepopulate a more detailed TWV Quarterly Report (Pg. T-106). These reports track the number and types of meetings held or attended by Team members, what was accomplished in those meetings, suicide prevention materials that were distributed, and how many Veterans were impacted by Team activities.
The Steering Committee will then have a detailed understanding about what is working, how Team members may need to support accomplishment of tasks, and which activities are best raising community awareness about Veteran suicide.